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Barranca del Muerto 520, Los Alpes, Álvaro Obregón, C.P.01010, Ciudad de México, MéxicoPhone
(+52) 55 9171 9570
In accordance with Article 23 of the Bylaws, it is the responsibility of the General Treasurer of the CIR:
In order to carry out his duties, the General Treasurer of the CIR shall comply with and enforce the actions set forth in the following regulations:
1.1 To prepare, together with the CIR Administration, the annual budget of income and expenditures.
1.2 Review with the President in the month of October of each year, the proposed budget adjusted to the needs and operational programs programmed by the Board of Directors for the following year.
1.3 The budget shall always show a positive balance.
1.4 Submit the Budget to the Ordinary General Assembly for approval no later than the first week of December.
1.5 Transitory: If for any reason the Ordinary General Assembly is not held in the last quarter of a year, the draft budget must be submitted to the consideration of the National Associations by FAX or e-mail and document the explicit approval of half plus one, no later than November 30 prior to the year of its exercise.
1.6 The Treasurer is responsible for overseeing the correct application of the budget authorized by the Assembly, for which purpose he/she shall work in conjunction with the Administration and shall ensure that all income and expenses are recorded in the corresponding budget line and shall keep a permanent record of the percentage of the budget exercised.
1.7 The Treasurer shall not authorize expenditures in excess of the budget authorized by the Assembly.
1.8 Should it be necessary to make an urgent or indispensable expenditure not considered in the budget, one may be authorized by the President as long as it does not exceed 5% of the CIR's capital during the current fiscal year, informing the next Assembly of the reasons that generated it. If this amount is exceeded during the year, it must be authorized by the National Associations.
2.1 The CIR's assets must be deposited in a bank of recognized prestige, preferably in U.S. dollars.
2.2 The following shall sign for the management of the account(s): the Treasurer, the President, two previous treasurers and when so determined by the board of directors, the CIR Administrator.
2.3 All checks, transfers and payments made must be authorized by the president and must be the subject of the corresponding accounting entry and supported by the receipt or document that gave rise to the payment.
2.4 Instructions for all bank transfers must be in writing by sending to the bank the corresponding instruction with the Treasurer's or President's autographed signature.
2.5 All expenditures must correspond to a line item in the budget authorized by the Assembly.
2.6 During the first week of each month, the Treasurer shall review with the Administrator the accounting statement of the previous month and present it to the President.
2.7 The Treasurer and the Administrator shall issue receipts, duly numbered and signed, for each of the ordinary or extraordinary income and donations received.
2.8 The Treasurer may place a portion of the CIR's capital in interest-bearing accounts, which must have yields insured by the institution. Under no circumstances may the CIR's money be placed in stock market speculation accounts.
3.1 The National Groupings shall pay a fee each year in relation to the number of medical specialists, technicians or other related professionals existing in the National Grouping it represents and in the affiliates that comprise it.
3.2 The amount of the minimum fee is 6 US dollars for each of the specialists who are members of the societies, associations, Colleges and/or groups of specialists that are represented by the National Grouping Affiliated to the CIR.
3.3 The quota shall be adjusted annually according to the number of specialists in each country, for which purpose the National grouping shall inform the secretariat each year of the updated directory of specialists in the country.
3.4 New National Associations shall submit as part of their documentation: the directory of their members and the first payment of dues corresponding to the current year.
3.5 With the approval of the Assembly, fixed fees or fee levels may be set according to the number of medical specialists represented by the National Grouping affiliated to the CIR.
3.6 The minimum dues for individual Members have been maintained at US$20 since 1991.
3.7 The Treasurer shall present the amount of the annual Account to the General Assembly each year for approval.
3.8 The treasurer is responsible for conducting the process of collecting and recording the payment of dues of the National Associations.
3.9 Dues shall be paid, preferably by bank transfer to the CIR account. When this is not possible due to country-specific reasons, the corresponding Country Counselor shall agree on the method of payment with the CIR Treasurer, who shall request the President's approval.
3.10. The Treasurer shall send to each National Grouping, before January 15 of each year, the proforma receipt with the amount of the annual dues to be paid.
3.11 The deadline for the payment of the annual fee is March 31.
3.12 When an installment is not paid by the due date, the Treasurer, through the Administration, shall issue a second reminder by March 31 at the latest, with a peremptory deadline.
3.13 In the event that despite this second request, the Treasurer shall inform the President of the CIR, who shall send an exhortation to the President of the National Grouping.
3.14 Cases of exception related to political, social, economic situations or special reasons formally presented by the National Grouping to the Board of Directors may be the subject of an understanding with the General Treasurer, who shall present it to the President for approval and who, if he/she proceeds, shall report his/her resolution to the next Assembly.
3.15 Failure of a National Grouping to pay, once the above measures have been exhausted, may be grounds for any of the following sanctions:
3.15.1 Letter of withdrawal.
3.15.2 Temporary suspension of its rights, including voting rights, participation in Commissions and Departments, appointment of CIR Professors, granting of Professors for its courses and congresses, acceptance of candidates to elected positions, etc...
3.15.3 Exclusion from Membership.
4.1 Income from extraordinary dues authorized by the Assembly shall be subject to the same accounting and administrative handling as ordinary income.
4.2 The Treasurer, in his mission to increase the assets of the College, shall make use of all the mechanisms within his reach and shall ensure the proper origin of the donations, informing the President before they are made.
4.3 The Treasurer shall also ensure that any other donations promoted by members of the Board, the Commissions or Departments, the Administration, the National Groupings, or individuals or corporations that are made to the CIR have a legally acceptable origin.
When, in the judgment of the Treasurer, the Board of Directors or the Assembly, the three previous Treasurers may be called upon in an advisory capacity.
6.1 The General Treasurer shall report monthly the statement of Income and Expenses to the Chairman of the CIR.
6.2 It shall render extraordinary reports to the President whenever required.
6.3 It shall inform the President of the dues that have not been paid by the National Groupings within the period established in the Regulations.
6.4 The Treasurer's report shall be part of the Agenda of all CIR Ordinary General Assemblies. The Treasurer shall render a detailed financial report, which shall include the statement of results for the corresponding period as well as a comparison with the budget approved by the Assembly.
6.5 At the request of the President or the Assembly, it shall exhibit the documentation supporting the movements carried out.
In the event of any situation that is not contemplated in these regulations, the Treasurer and the Administration must present it to the President of the Board of Directors of the CIR and if, in his/her opinion, it is required or exceeds the limits of the bylaws, it must be presented to the next General Assembly.