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Rules of Procedure for the Course Committee of the Inter-American College of Radiology
The Courses Committee was established in 1999 with the aim of implementing an action group that would allow education programs to be brought to the countries affiliated to the CIR, preferably to those that have greater requirements for educational support or in less developed areas and, in a secondary way, to support the educational activities organized by the National Radiology Societies.
Initially, mixed programs were designed, in which the College offered education programs in the different areas of imaging based on a list of topics of basic interest, taking care of the transportation per diems of the Professors, while the National Society of Radiology selected the topics of their interest and took care of the accommodation and course organization expenses.
During 1999 and 2000, programmes were implemented in Guatemala, Peru, Nicaragua, Santo Domingo and El Salvador in which the methodology was put into practice and evaluations and proposals were made to improve it.
For the financing, the College initially used funds from the Treasury that it enriched with donations from industry. He also sought support from the National Radiological Societies with greater economic capacity and educational resources, to expand the programs.
Based on the above, it was determined the desirability of formalizing the Course Committee and giving it a regulation to be in charge of the promotion, implementation, financing and expansion of these activities for the benefit of radiological education in the CIR member countries.
2.1 Design and implement education programs in conjunction with the National Societies of Radiology, to raise the educational level and the practice of radiology of its members, giving preference to the countries that require more support.
2.2 Collaborate with the National Societies of Radiology that request them, to complement and reinforce the educational activities that they organize.
3.1 The Course Committee shall be constituted as follows:
3.2 Mechanism of selection of members
3.2.1 The incoming Chairperson shall appoint the new Coordinator, who shall hold office for a term of 2 years. He/she shall preferably be chosen from among the members of the Committee itself.
He will be an Ex-Officio member of the Scientific Committee of the Inter-American Congress of Radiology.
3.2.2 The Titular Members will be selected by the Board of Directors, they must belong to 3 different National Radiology Societies selecting them among those that have the greatest structure and educational experience and that also offer the possibility of channeling resources or forms of financing for the programs.
3.2.3 The Treasurer of the Committee shall be the Treasurer in turn of the College during the time of its management.
3.2.4 The position of Advisor will be awarded to the Coordinator of the Committee once his/her management is over and will have a duration of two years being then replaced by the outgoing Coordinator and so on
4.1 The Coordinator's main function will be to maintain the constant activity of the Committee, establish the annual program and submit it to the approval of the Board of Directors, work together with its constituent members for the design, implementation and evaluation of the programs. He will inform the Board of Directors about the development of the same and at the end of each course he will render a complete report of the results including the cost of the program and its form of financing. It shall submit a report to the General Assembly each year.
4.2 The members of the Committee will work together with the Coordinator to plan, schedule, implement and bring to fruition the courses. In particular those that are taught in the geographical area in which they reside. During the courses they will be able to represent the Coordinator and eventually the President of the CIR, when they are not present and they request it previously.
4.3 The Treasurer will be in charge of presenting the proposals, authorizing the expenses with the Coordinator and requesting the documentation that covers them, in order to present the required reports to the Board of Directors.
4.4 The Advisor will contribute his/her experience and relationships to the Coordinator's work.
5.1 The central function of the Committee is to organize and implement the Courses.
5.2 Courses may be requested by National Societies and proposed to them by the Course Committee.
5.3 The Members of the Committee, under the direction of its Coordinator and in conjunction with the Chairman of the CIR, shall prepare the program for the following year.
5.4 The President of CIR and the Coordinator of the Committee shall be the ones to establish the hierarchy of the courses, according to the budget, number and location of the courses.
5.5 Before accepting a program, the Coordinator shall allocate the budget in conjunction with the Treasurer.
5.6 The Committee Coordinator shall be responsible for establishing and maintaining the necessary relations with the Councilor and the President of the National Society in which the Course will be held, for the purposes of the Course and with the collaborating Society(ies). He/she shall keep the Board of Directors permanently informed at least once a month.
5.7 The Coordinator shall be assisted by one or more Committee Members to prepare and implement the program including the selection of lecturers and topics.
5.8 Once the scientific program, logistics and budget have been approved, the Coordinator shall submit it to the President of the CIR and the President of the National Society for final approval.
5.9 The Coordinator shall submit to the National Societies the list of lecturers and topics available to prepare the program.
5.10 At least one of the Committee Members must be present during the development of the Course. In the absence of the Coordinator and/or the President of the CIR, he/she shall represent him/her, address a message to the audience at the opening ceremony, mentioning the philosophy and educational objectives of the CIR and shall also participate in the closing ceremony. He/she will be responsible for preparing the report and submitting the accounts and supporting documents to the Treasury.
5.11 The Committee shall draw up a list of Professors of the different specialties, who are members of the National Societies and of the subjects that each of them may teach.
5.12 The Coordinator shall submit to the National Societies the list of lecturers and topics available to prepare the program.
5.13 At the end of the course, the Coordinator shall submit to the Chairman of the CIR a report containing a description of each Course, its results, cost, scope and a personal commentary about it.
5.14 The Committee, with the consent of the Board of Directors, may raise funds to increase its capital for the better performance of its functions. These shall be managed by the Treasury in the Committee's account.
5.15 The Treasurer, in conjunction with the Coordinator, shall present the annual budget and that of each of the courses and its execution. If there is a surplus, it shall go to the local Society.
5.16 National Societies that so wish may support the work of the Committee either by paying travel expenses of the Professors entrusted by them or by making donations to the course fund.
5.17 The courses organized shall be made known by the Committee and the Board of Directors of the National Society to the neighboring countries and to all CIR Members through the College's web page.
5.18 The Courses Committee may support national Radiology meetings organized by the National Radiology Societies members of the CIR. The modalities of participation in this case shall be determined by the President of the CIR together with the Coordinator of the Courses Committee.
6.1 An agreement shall be signed between the CIR and the different Societies that wish to collaborate with the CIR to carry out scientific dissemination activities and refresher courses. In order to ensure the realization of the courses.
6.2 Organization of CIR Courses
6.2.1 The organization is carried out by the CIR together with a National Society of Host Radiology and the Societies that wish to participate by sending professors to these courses.
6.2.2 A Coordinator is appointed by the CIR, another one by the local Host Society and another one by each of the Societies that send their teachers.
6.2.3 The local organization should be responsible for:
6.2.4 The Course should be widely disseminated and all regions of the country should participate.
6.3 It is organized:
6.3.1 A 3-day course, preferably during the National Congress, with Professors from the different Participating Societies, which can be complemented with local professors.
6.3.2 In the following two days, practical teaching should be organized in hospitals or institutions, where those attending the course can attend without exclusion of any kind. Preferably the Professors should go, each one to a different hospital and if it is necessary to travel to different cities, for a better use of the practical teachings.
6.3.3 The informative and promotional material of the Congress must acknowledge the participation of the CIR, giving it the predominant credit it deserves. The material must be approved by the Board of Directors before being printed.
The assistant professors and local organizers shall each send a separate report to the Board of Directors.
The report should elaborate on:
7.1 Which Professor attended, from which University and what was the interest aroused by his lectures, quality of the didactic material, academic level of the presentation, of each of the invited Professors.
7.2 Number of attendees
7.3 Whether there was attendance control
7.4 If a Syllabus was delivered
7.5 Whether the attendees evaluated the Teachers and the Course
7.6 How the activity was organized at the hospitals
7.6.1 Conferences
7.6.2 Discussion of cases
7.6.3 Working in teams with patients
7.6.4 Presentation of cases from the Professors to the Residents or participants and vice versa
7.7 What was the social activity developed.
7.8 What deficiencies were identified by the CIR representative or the local organizers from the organization.
7.9 What suggestions would be made for improvement